Invoice chasing
Overdue invoices in Xero trigger a polite, escalating reminder sequence — drafted for your approval or fully automatic, your call.
Fixed price · A$750
One repetitive job, automated and live within a week.
Pick the task your team is most sick of — chasing invoices, re-typing enquiries, assembling the same report every Monday. We automate that one process end-to-end in the tools you already have, hand it over documented, and you keep it forever. Fixed A$750.
What you get
One working automation, built and live in your business within a week of scoping
Plain-English documentation and a handover session — you own it, not us
Two weeks of adjustments after go-live, included
Popular picks
Processes that make great Quick-Wins.
Any repetitive task with a clear trigger and a clear outcome qualifies. These four come up most often.
Enquiry triage & reply drafts
New enquiries from your inbox or website form are classified, logged in your CRM or spreadsheet, and answered with a drafted reply ready to review and send.
The Monday report
The recurring report someone assembles by hand — sales, jobs, cashflow — builds itself and arrives before anyone has finished their first coffee.
Two systems, finally talking
Form entries into the CRM, CRM into Xero, spreadsheet into email — one reliable sync that ends the re-typing and the copy-paste errors.
Process
How it works.
Step 1
Free 15-minute scoping call
You describe the task; we agree exactly what the automation will do and confirm it fits the fixed price. No fit, no charge, no hard feelings.
Step 2
Built in your tools
The automation is built with what you already use — Microsoft 365, Google Workspace, Xero, your CRM — connected with Zapier, Make, n8n, or Power Automate. Sensitive steps keep a human approval gate.
Step 3
Handover & two weeks of tuning
Live within a week of scoping, documented in plain English, handed over properly, and adjusted free for two weeks while it beds in.
Who builds it
The same automation discipline used to save thousands of hours a year — scaled to fit a small business.
Quick-Wins are built personally by Sean Williams, formerly Head of Finance Automation at Grab, where his team's automations eliminated thousands of hours of manual finance work annually. Automata Works brings that discipline to businesses that don't have an IT department.
Automata Works is a division of Blu Sky Technologies Pty. Ltd. ABN 73 626 777 375.
FAQ
Common questions.
What counts as one process?
One trigger, one outcome. For example: a new enquiry arrives and a drafted reply plus a CRM entry are ready for review; or an overdue invoice triggers a polite reminder sequence. We agree the exact scope in a free 15-minute call before any money changes hands.
Do we need to buy new software?
Usually not. Quick-Wins are built in the tools you already have — Microsoft 365, Google Workspace, Xero, your CRM — connected with Zapier, Make, n8n, or Power Automate. If a small subscription is genuinely needed, you'll know the cost before we start.
What if it breaks after handover?
The price includes documentation, a handover session, and two weeks of adjustments after go-live. You end up owning the automation, not renting it.
Is anything sent to customers without our approval?
No. Anything customer-facing or touching money is built with a human approval step. The automation prepares the work; a person stays in charge of it.
Fixed price
A$750